Sacramental Records

• Parish Sacramental Records for Parishes that have Closed or Merged

School Transcripts

• Transcript Request Form (Holy Name Seminary or Beloit Catholic High School)

Leasing Parish Property

• Residential Lease
  • Lead Paint disclosure
  • "Protect Your Family from Lead Paint" brochure (for properties built before 1978)
• Commercial Lease
• What Pastors Need to Know About Leasing Parish Property
• Addendum for Sale of Property By Buyer
• Real Estate Agreement Checklist
• Condition Report

Parish Maintenance Checklists

• CHURCH, EXTERIOR Maintenance Inspection Checklist

Advertising

• Ad Rates & Spec Sheet
• Special Section Calendar

Reporting Losses and Filing Claims

• Accident injury report for non-employee
• Accident injury report for employee
• Automobile damage
• Property damage

Other Documents

• Volunteer Workers Hold Harmless Agreement
• Risk Management Best Practices Manual
• Request for Certificates of Insurance
• Special Events Application Form
• Facility Usage Agreement
• Parish Safety & Security Guide
• Parish Administrative Manual

Parish Cemetery Resources

Essential Forms

• Application to Erect Memorial (.doc)
• Application to Erect Memorial (.pdf)
• Generic Cemetery Easement
• Sexton Job Description
• Burial Intake Form

Resources

• Funeral Planning Worksheet (customizable)
• Catholic Burial Traditions (free, high-quality Catholic cemetery information)
• Map of all cemeteries in the diocese
• Map of some cemeteries with searchable data

Additional Information

• CDF on Cremation 2016
• Template for notifying Medical Examiner of correction of mistake
• Parish Cemetery Accounting Rules
• Parish PCF 2017 Instruction and Agreement

Parish Cemetery Seminar Handouts

• Headstone Policy Examples
• Perpetual Care Fund Notes
• 2024 Seminar Handout
• 2023 Seminar Handout
• 2022 Seminar Handout
• 2021 Seminar Handout
• 2020 Seminar Handout

eCatholic

• Make My Site
• eCatholic Tutorials

Canva

• Canva Design School
• Get Your Free Non-profit Account

Social Media

• Social Media Tutorials
• Social Media Overview
• Social Media Marketing Strategy: 8 Steps from Hootsuite
• Free Images and Social Media Content from Catholic Link

High-Resolution, Non-Attribution Photos

• Unsplash
• Pixabay
• Pexels
• Pikwizard
• Stocksnap
• Public Domain Pictures
• Public Domain Christian Art by Artist

Graphic Design Tools

• Photo Editing, Collages, and Design: BeFunky
• Free Graphic Design Tutorials
• Vectr: Free online tool to create Vector graphics (graphics that don't lose quality regardless of how large you make them)
• Vectr User Guide
• Adobe Color Picker
• Creative Market

Diocese of Madison Branding Elements

• Diocese of Madison Logo - Black Type (Transparent Background, PNG)
• Diocese of Madison Logo - Black Type (White Background, JPG)
• Diocese of Madison Logo -  White Type (Transparent Background, PNG)
• Diocese of Madison Coat of Arms (Transparent Background, PNG)
• Diocese of Madison Coat of Arms (White Background, JPG)

Documents

• Pastoral Letter: A Common Vision for Evangelization (March 2020)
• Pastoral Letter: Go Make Disciples (May 2020)
• Pastoral Letter: Go Make Disciples Update (February 2022)
• Phase 3 Plan Template
• Starting Afresh from Christ (Novo Millennio Ineunte, 29-41)
• The Laity (Lumen Gentium, 30-38)
• The Apostolate of the Laity (Vatican II)
• On the Vocation and the Mission of the Lay Faithful (John Paul II)

Español

• Español: Visión para la Evangelización (Marzo 2020)
• Español: Carta de Pentecostés (Mayo 2020)
• Español: Vayan y Hagan Discípulos (Febrero 2022)
• Planilla para Fase 3

Current Year Newsletters - English

• Welcome to Year 3 (3, 1)
• Leadership Formation (3, 2)
• Seeking Holiness (3, 3)
• The Vocation of the Laity (3, 4)
• Mission of Evangelization & Everyday Apostles (3, 5)

Year 1 Newsletters - English

• The Paschal Mystery (1, 1)
• Evangelization (1, 2)
• Discipleship (1, 3)
• Baptism and Confirmation (1, 4)
• Reclaiming Sunday (1, 5)
• Interior Life: Prayer (1, 6)
• Interior Life: Mortification (1, 7)
• Confession (1, 8)
• Goodness (1, 9)
• Beauty (1, 10)
• Truth (1, 11)
• Personal Apostolate (1, 12)

Year 2 Newsletters - English

• The Mission (2, 1)
• Missionary Discipleship (2, 2)
• Evangelization (2, 3)
• How to Evangelize (2, 4)
• Jesus + The Story (2, 5)
• Our Baptismal Call (2, 6)
• Holy Mass (2, 7)
• Reclaiming Sunday (2, 8)
• Daily Prayer (2, 9)
• Praying with Scripture (2, 10)
• Self-Denial (2, 11)
• Frequent Confession (2, 12)

Año 1 - Español

• El Misterio Pascual (1, 1)
• Evangelización (1, 2)
• Discipulado (1, 3)
• Baptism and Confirmation (1, 4)
• Recuperando el Domingo (1, 5)
• Oración (1, 6)
• Mortificación (1, 7)
• Confesíon (1, 8)
• Bondad (1, 9)
• Belleza (1, 10)
• Verdad (1, 11)
• El Apostolado Personal (1, 12)

Año 2 - Español

• La Misión (2, 1)
• Discipulado Misionero (2, 2)
• Evangelización (2, 3)
• Cómo evangelizar (2, 4)
• Jesús + La Historia (2, 5)
• Nuestro Llamado Bautismal (2, 6)
• Santa Misa (2, 7)
• Recuperar el Domingo (2, 8)
• Oración Diaria (2, 9)
• Orando con las Escrituras (2, 10)
• La Abnegación (2, 11)
• Confesión Frecuente (2, 12)

Diocesan Policies

• Code of Conduct
• Safe Environment and Allegation Response Policy
• Anti-Harassment Policy
• Social Media Policy
• Policy on the Human Person

For Parishes

Please see the secure Parish HR Toolkit pages for access to documents for:

• Recruitment
• Onboarding
• Benefits and Administration
• End of Employment

For Diocesan Staff

• Benefit Premium Overview
• Christian Brothers Services
• Delta Dental
• Delta Vision
• UMB Health Savings Account
• Hartford Life/AD&A Insurance
• Hartford Long-Term Disability Insurance
• Fidelity 401K
• Church Unemployment Pay Program
• Employee Handbook and FAQ
• Payroll and Holiday
• Chancery Phone List

Parish Administrative Manual

• Parish Administrative Manual (PAM)
• PMFPP to PAM Mapping
• Instruction from the Bishop of Madison Regarding Endowment and Perpetual Care Fund Agreements - Section E of PAM
• Parish Collection and Counting Procedures
• Parish Endowment Fund Agreement - New Fund
• Parish Endowment Fund Agreement - Old Fund
• Parish Cemetery Perpetual Care Fund Agreement
• Parish Chart of Accounts (Pre-merger) 
• Parish Internal Control Questionnaire
• Employer's First Report of Injury or Disease
• Sample - Auxiliary Organization Activity Form
• Sample - Bank Statement Review
• Sample - Check Request Form
• Sample - Form for Permission for Child/Ward Delivery of Scrip
• Sample - Request for Transfer of Funds
• Sample - Restricted Fund Tracking

Additional Parish Resources

• 2025 Parish Bank and Investment Accounts Form
• Form PC-220 [Single-Parcel] Tax Exemption Report
• Form PC-220A [Multi-Parcel] Tax Exemption Report
• Volunteer Workers Hold Harmless Agreement
• New Norms for submission of parish financial reports - revised August 2025

Annual Catholic Appeal

Coming Soon!

Stewardship Offertory Program

• Program Manual
• Calendar
• Bulletin Announcements/Prayers of the Faithful
• Thank You Letter Template

• Sample Prayers

• Ask Letter Template
• Customizable Pledge Card
• Prayer Card (Contact Stewardship & Development)

• Letter Template (to segment)
• Customizable Pledge Card
• Prayer Card (Contact Stewardship & Development)

• Customizable Pledge Card
• Lay Witness Talk Ideas
• Prayer Card (Contact Stewardship & Development)

• Facebook Posts (Contact Stewardship & Development)
• Sample Wording for Email

• Invite Template (Contact Stewardship & Development)

• Hospitality Ideas

• Advent Challanges (Contact Stewardship & Development)
• Lenten Challanges (Contact Stewardship & Development)

Parish Stewardship Resources

• January-March 2025 Bulletin Reflections - English
• January-March 2025 Bulletin Reflections - Spanish
• January-March 2025 Prayers of the Faithful - English
• January-March 2025 Prayers of the Faithful - Spanish

• April-June 2025 Bulletin Reflections - English
• April-June 2025 Bulletin Reflections - Spanish
• April-June 2025 Prayers of the Faithful - English
• April-June 2025 Prayers of the Faithful - Spanish

• July-September 2025 Bulletin Reflections - English
• July-September 2025 Bulletin Reflections - Spanish
• July-September 2025 Prayers of the Faithful - English
• July-September 2025 Prayers of the Faithful - Spanish

• October-December 2025 Bulletin Reflections - English
• October-December Bulletin Reflections - Spanish
• October-December Prayers of the Faithful - English
• October-December Prayers of the Faithful - Spanish

Collection Resources

• 2025 Collection Schedule
• 2026 Collection Schedule

• National Combined Collection
• National Combined Collection (Spanish)
• Catholic Schools Collection
• Catholic Schools Collection (Spanish)
• Respect Life Collection
• Respect Life Collection (Spanish)
• International Combined Collection
• International Combined Collection (Spanish)
• Bless Our Priests Collection
• Bless Our Priests Collection (Spanish)

• National Combined Collection Ad
• National Combined Collection Brochure
• National Combined Collection Flyer (Spanish)
• Catholic Schools Information Sunday Flyer
• Respect Life Ad
• Respect Life Brochure
• Respect Life Flyer (Spanish)
• International Combined Collection Ad
• International Combined Collection Brochure
• International Combined Collection Flyer (Spanish)
• Bless Our Priests Ad
• Bless Our Priests Brochure
• Bless Our Priests Flyer (Spanish)

• 2025 National Collection Promotion and Transmittal of Funds
• 2025 Respect Life Collection Promotion and Transmittal of Funds
• 2025 International Collection Promotion and Transmittal of Funds
• 2025 Bless our Priests Collection Promotion and Transmittal of Funds

Secured Documents

• Faculties for Priests/Deacons
• Salary and Benefits
• Retirement
• Funeral/Burial/Will Information
• Priestly Assignments and Assistance
• Deacon Fees

Secured Documents

• Adminstrative Matters
• Sacraments of Initiation
• Marriage
• Funerals
• Confession

Diocese of Madison Liturgical Documents and Information

• Saint Michael Prayer (Reproducible Card)
• Intercessions for the Triumph of Good Over Evil
• Letter from Bishop Morlino to Priests on Communion Under Both Kinds (October 10, 2011)
• Memo from Office of Worship on Communion Under Both Kinds (October 13, 2011)
• Norms for Extraordinary Ministers of Holy Communion (June 10, 2007)
• Norms for Purification of Vessels (June 10, 2007)
• Musical Suggestions for the Sacrament of Confirmation (May 25, 2007)
• Bulletin Inserts: Reverent Reception of Holy Communion (July 1, 2008)

Choral and Liturgical Music

• Chants of the Roman Missal
• Chants of the Extraordinary Form
• Music Suggestions for the Order of Christian Funerals
• National Association of Pastoral Musicians
• Sing to the Lord: Music in Divine Worship (USCCB, 2007)
• Musicam Sacram: Instruction on Music in the Liturgy (Holy See, 1967)
• Guide to Copyright Information for Church Musicians

Mass Propers

• Brief History: The Ordinary of the Mass and the Proper of the Mass
• Musical Resources and Implementation Suggestions (last updated 8/12/2016)
• Using Standard Psalms, Songs, and Choral Music

Recursos en español

• Lecturas para cada Domingo (Sunday Lectionary Readings in Spanish)
• Instituto Nacional Hispano de Liturgia (National Hispanic Institute of Liturgy)
• Año litúrgico: La celebración anual de los tiempos y los santos - USCCB Website
• Celebraciones de Adviento en el Misal Romano - USCCB Website
• La Corona de Adviento - USCCB Website
• Retiro Cuaresmal en Casa - Office of Family & Faith Formation, Diocese of Sacramento
• La gran fiesta: origen y sentido del Triduo Pascual - USCCB Website
• Cómo participar del Triduo Pascual en familia - Revista Vive! - Catholic Magazine